How to Approve a Timecard
Review and approve (or send back) a timecard your team member has submitted.
Before you start
- Manage Timecards right.
Steps
- In the nav bar, click Human Resources → Attendance tab → Approvals sub-tab. You see everyone who has submitted a timecard for your approval.
- Check the Exceptions column. If a card shows a red "N blocking" chip, the server refuses to approve it until those are cleared — click the chip to jump straight to the Exceptions sub-tab, resolve or waive them, then come back.
- For a card with no blocking exceptions, choose one of:
- Approve — records your approval on top of the employee's own attestation. No reason needed; you're agreeing with a record the employee already signed off on.
- Send back — returns the card to the employee for correction. You must give a reason; the employee sees it, and a reason like "the 14th looks wrong" tells them which day to fix, so leaving this vague usually means the same card comes back unchanged.
- Approve on their behalf — for when the employee is unreachable and payroll can't wait. This is not a shortcut for a normal approval: the employee never attested to these hours, so your written reason becomes part of the wage record, and you're taking responsibility for it.
What you'll see
An approved card moves out of your queue. If someone else (a co-manager) already approved it, the button simply reports that instead of double-approving. Every decision — approve, send back, or approve on their behalf — is attributed to you and recorded with any reason you gave.
